Workflow Automation

Your teams spend hours on repetitive manual work — chasing approvals, re-keying data, following up on tasks that fall through the cracks. We build the workflows that remove those steps permanently.

at a Glance

Zero issues

reported after 6 months in production

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120 hrs/month

saved at Achieve Australia through onboarding automation

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$126K/year

in recovered operational cost

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The Problem

Without automation:

Staff onboarding takes weeks because HR, IT, and L&D don’t share a system

Compliance tracking depends on someone checking a spreadsheet every fortnight

NDIA claims involve manual handoffs between rostering, finance, and operations

Offboarding misses steps because there’s no checklist that triggers automatically

With automation:

Onboarding runs from offer acceptance to first-day access without manual handoffs

Compliance expiry dates trigger automatic notifications and escalation

Claims flow from rostering through to finance with exceptions flagged automatically

Offboarding completes every step — access revoked, assets tracked, documentation generated

What We Build

Staff onboarding automation

From offer acceptance to first-day system access. HR, IT, L&D, and operations connected through M365.

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Offboarding automation

System access revoked, assets tracked, compliance documentation generated — all triggered automatically

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Compliance workflow automation

WWCC, visa, qualifications, and workforce compliance tracked with escalation when something is about to expire.

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NDIA claiming workflow automation

Connecting rostering, claiming, and finance to reduce revenue leakage and manual reconciliation.

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Document management and auto-filing

Incoming documents classified, filed, and linked to the right records.

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IT access management

Position-based provisioning and deprovisioning across Microsoft Entra ID.

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How It Works

Process mapping

We map the current workflow with the people who run it, documenting every step, handoff, and system boundary

Output:
Current state process map.

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Design

We design the automated workflow, identifying which steps can be eliminated, which can be automated, and which need human input.

Output:
Workflow specification.

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Build

Iterative build in Power Automate with testing at each stage.

Output:
Working automation in your tenant.

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Go-live and support

Validation with your team, go-live monitoring, and documentation.

Output:
Automation running in production.

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Featured Result: Achieve Australia

“We don’t have issues. That’s the thing. Because that tells a lot about that product they have developed.”

Yashmin Lata
GM of ICT — Achieve Australia

The situation:

30 onboarding and offboarding events per month handled entirely manually — HR, IT, and L&D each working from separate systems with no automated handoffs.

The result:

Automated onboarding pipeline connecting JobAdder, ELMO, and Microsoft Entra ID. 120hrs/month recovered. $126K/year in operational savings. On-time offboarding with full audit trail.

Is This Right for You?

A good fit if you are…

Processing 10+ onboarding/offboarding events per month manually

Tracking compliance in spreadsheets that someone has to remember to check

Losing revenue through manual claiming processes with too many handoffs

On Microsoft 365 and want to use Power Automate to connect your existing systems

Probably not a fit if…

Your processes change too frequently to be automated (though we can help stabilise them first)

You need automation on platforms outside the Microsoft ecosystem (Zapier-style triggers only)

You have fewer than 5 staff and simple processes

Related Solutions

Cloud Managed Services

Ongoing management of your Microsoft cloud so savings don't drift back and small issues don't become outages.

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Integration

Your systems weren't designed to talk to each other. We build the connections — data sync and workflow orchestration across platform boundaries.

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Data & Reporting

Decisions made on live data, not last week's spreadsheet. Dashboards, analytics, and the governance that makes them trustworthy.

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How much is manual work costing your team every month?

A Discovery Call is the easiest way to identify where automation would have the most impact.

Frequently Asked

Questions

01. How long does it take to build an automated workflow?

02. What if our processes aren’t well-defined?

03. Will staff need training?

04. What happens when something breaks?

05. Can you automate processes that involve non-Microsoft systems?