Worker Onboarding & Offboarding on SharePoint
The Worker Onboarding & Offboarding Pipeline, built by TechRam on SharePoint, takes a starter from offer to system access in one pass. The hiring manager raises one request, and account, licence, group and device provisioning all run from it. Offboarding is the same pipeline in reverse, with access revoked on the last day rather than the next audit.
- Onboarding & Offboarding
- NDIS & Disability
- Aged Care
The problem it replaces
Thirty events a month across five systems, with HR, IT and service managers each holding part of the picture.
What it does
The hiring manager raises one request. Account, licence, group and device provisioning all run from it. Offboarding is the same pipeline in reverse, with access revoked on the last day.
Under the hood
- SharePoint list as the request record
- Power Automate for provisioning and approvals
- Entra ID and Intune actions
- audit log written back to the list
Proof: Achieve Australia
Achieve Australia ran thirty onboarding and offboarding events a month by hand, across five systems with no single record of what happened. TechRam built one pipeline that starts from a single request and provisions accounts, licences, groups and devices — recovering 120 hours a month and $126K a year.
$126K
recovered a year
120 hrs
saved every month across the onboarding lifecycle
Common questions
01. Do we need an HR onboarding module?
No. It is a SharePoint list as the request record, Power Automate for the provisioning and approvals, and Entra ID and Intune actions — on the licences you already hold.
02. What does the hiring manager actually do?
Raises one request. Account, licence, group and device provisioning all run from it, rather than HR, IT and service managers each holding part of the picture.
03. Does offboarding use the same pipeline?
Yes, in reverse, with access revoked on the last day rather than at the next audit.
04. What proves each step happened?
An audit log written back to the request record, so the trail exists as a by-product of the work rather than as a separate exercise.
05. What happens to the onboarding pipeline if the person who owns it leaves?
Nothing breaks. The logic is in the flow rather than in somebody's head, and the audit trail shows what happened without anyone reconstructing it. That is the main argument against the spreadsheet this replaces.